Checklist for Hiring Hourly/Casual Paid Employees

Approval to hire a casual/hourly paid employee requires the signature of the Department/Budget Unit Head by submitting the following form to the HR Payroll Administrator.

In addition, the following forms must be completed and submitted as directed on the form to ensure the employee has the required access for:

The employee must complete the forms found at the following link and submit them either to you as the hiring manager or directly to Payroll.  The hiring supervisor is responsible for ensuring the employee completes these forms and making sure they are submitted to Human Resources.

A copy of your direct deposit information (voided cheque or print out from your financial institution)

All International students must also provide the following documents (if not supplied with a previous employment);

    • Copy of study permit
    • Copy of their confirmation of SIN letter

Please submit these forms to your supervisor or directly to Payroll.  Scanned copies can be sent to and hard copies can be dropped off directly to Bancroft House during regular business hours.

All forms must be completed and submitted in a timely manner so as not to delay receipt of earnings. Please see Payroll Schedules and Cut-off Dates for processing times.